Careers

About This Position

Summary

POSITION SUMMARY:

The Office Manager is the backbone or lynchpin of the office. They are the glue that binds the employees together and is the first person that our visitors see. The role of the Office Manager is demanding yet bursting with variety while contributing to the “positive office vibe”.

Reporting to the Director, Human Capital, the Office Manager is a dual-role overseeing and managing key office functions as well as coordinating the day-to-day office administrative tasks to ensure efficiency and smooth operations. In addition, supports in a broad range of Human Resource activities balancing multiple competing high-priorities in a fast-paced growth environment.

This role is responsible for developing and implementing office policies by setting-up procedures and standards to guide the operations of the office creating an enjoyable, positive and productive office environment.

RESPONSIBILITIES:

Office Manager Responsibilities

  • As the face of Supreme, the Office Manager will act as a host:
    • Is the main point of contact for greeting and assisting visitors in a welcoming and professional manner.
    • Receiving all incoming Supreme phone calls, direct calls to appropriate individuals and arranging callbacks.
  • Ensures the office standards are sustained and works with service providers as required.
  • Manages couriers, incoming and outgoing mail and packages.
  • Liaises and manages relationships with the tenant, landlord and service providers as required.
  • Follows procurement processes for items and services including the RFP processes.
  • Monitors and maintains the office supplies, refreshments/snacks within allocated budget.
  • Orders team lunches as required
  • Manages the filing systems – hard and soft:
    • Corporate files
    • Employee files
  • Works with business partners on planning, coordinating and executing corporate events.
  • Assists with travel bookings as required
  • Accountable for managing health & safety & training procedures (JHSC, First-Aid, evacuation drills, etc.).

HR Administrator Responsibilities

  • Coordinates onboarding and orientation of new employees.
  • Maintains employee data within the HRIS and benefits systems.
  • Prepares payroll processing.
  • Responsible for benefits administration.

QUALIFICATIONS:

  • Proven office management, administrative or assistant experience.
  • Stellar organizational skills, prioritize initiatives, balance multiple and constantly changing needs and schedules and follows-through.
  • Exceptional interpersonal and communication skills (written and verbal) with the ability to work effectively with a wide range of constituencies in a new and diverse industry.
  • Attention to details and problem-solving skills.
  • Proficient in MS Office (Excel, Word, PowerPoint, Outlook).
  • Knowledge of business and management principles.
  • Knowledge of human resources management practices and procedures.

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